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💡 How to implement VR training in your organization

Check the 3 key factors to prepare for implementation of VR training in your organization. 🤩

Last updated on July 6, 2022

Implementation is all about preparation. To properly implement VR training in your organization, it's important to prepare the following:

  • Devices - decide, manage and maintain.
  • Trainees - inform, engage and discuss.
  • Teamwork - promote, include and manage users.

📱 Devices

There are multiple questions to be answered when preparing devices for VR training, such as:

  • Which devices will you use?
  • Will you supply trainees with devices or will they use their own?
  • Do you have the right software?
  • How will you manage and maintain the devices?

Our research so far shows that around 60% of all training attempts are in VR headsets, 30% on smartphones and only 10% on tablets and desktop. 🤯

Deciding which devices to use depends on a couple of factors, including desired impact, the number of trainees and your budget.

The immersive and realistic experience VR headsets offer result in a bigger impact than with other devices. However, with VR headsets it might be difficult to supply one to each trainee. Therefore it's important to know the amount of trainees to be trained and your VR training budget. 💰

If you have larger training groups, then you will most likely need to use other devices as well, such as smartphones, tablets or desktop. In this case, trainees won’t fully experience virtual reality when playing the scenario, but these devices are more affordable compared to VR headsets, and they’re available at any time anywhere. ✅

Some of our clients supply each employee with foldable VR headsets (cardboards), which are affordable and also raise awareness of the environment and sustainability.

Of course, it is always possible to use multiple devices of different kinds and mix the way our tool is used. For example:

  • Start playing in VR headsets in a kick-off class session by sharing devices, and let your trainees continue where they left off by playing on their mobile devices at home. This can also fuel a discussion on the different experiences and preferences.
  • Divide your trainees into groups: Trainees that will play on VR headsets, trainees that will play on smartphones and trainees that will play on tablets. Discuss each experience later.
  • After a few weeks from playing a scenario, use the chance to test trainees’ knowledge and send them a new scenario on their phones, where they can apply the knowledge from the previous scenario in new situations.

Having a stable and fast internet connection is also very important. 🌐 Our platform offers offline playability, but we strongly advise that devices are either connected at all times, or if not possible, at least once a month. This ensures that all training data is being synchronized with Warp Studio and that your device has the latest app updates. Scenarios might not play properly or at all on a device that is not updated. Also, don’t forget to charge your devices! 🔋 To make sure your devices are always properly taken care of, we advise to use an MDM (mobile device manager).

Lastly, hygiene of your devices is important, which is something many overlook. VR headsets use a soft cushioning. This is ok when using a headset individually. However, when using the headset as a shared device among multiple people, it is not realistic to constantly wash the cushioning between user sessions. There is a hygiene VR spray and hygiene VR covers that work like a sticker that can be placed onto the cushioning and can be easily removed after usage. For more on device hygiene, check this page. 🛀🏽

👥 Trainees

Next you define the trainee workflow and journey:

  • Where will the training take place?
  • Will it be held during or after working hours?
  • Will you blend VR training with other types of training and how?
  • At which point do trainees expect questions and how do we handle them?

You can achieve different methods for VR training by mixing offline and online experiences.

For example: You can either implement the whole training experience directly in a training classroom or do the VR training remotely and then have an online meeting to discuss experiences. 👩🏻‍💻

You can have one group of trainees learn via e-learning and another via VR training. This can later fuel discussions about trainees’ experience with each type of training, choices made, learning preferences, etc.

It would also be beneficial to look at the current training strategy in your company, including kick-offs, coaching, self-assessment, etc. and think about how they can be blended with and aided by VR to put theory into practice. Check this example for blends of different methods.

Including an evaluation (test) period with some of your colleagues is also beneficial, because this can give you a feeling of how the training might go once shared with all the trainees. Your colleagues can help you understand the whole experience better, as well as whether the VR training needs improvements. Check our example questions to ask your colleagues for better evaluation! 🤩

🤝 Teamwork

How do you spread the word in your company about VR training? 📢

Make sure to first have a team of colleagues that support this project. User management might be helpful, by assigning roles to each team member that will have specific tasks to make this project a success. For example, point out champions (influencers) within the team that will be part of the scenario creation and roll-out, and inspire and engage others within the company to play VR training. 🧚🏼‍♀️

A few additional ideas to spread the word on the marketing side are kick-off sessions with everyone, videos, emails, or an intranet.

If you need additional assistance in figuring out the best way to implement VR training, we can help you with our implementation workshop!

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