Before we go into detail on how to add new users to Warp Studio, let’s define the different types of users:
- Warp Studio members - users that have access to Warp Studio and are included in activities when creating a VR scenario. Each member has different permissions in Warp Studio depending on their assigned roles.
- Trainees - users that can only log in to the Warp VR app and play the scenarios assigned to them by Warp Studio members, but don’t have any access to Warp Studio.
😎 Add Warp Studio members
To add a Warp Studio member:
- Navigate to Trainees or your Account settings, and click the Add user button in the top right.
- Fill in the email address of the new user, click Next and enter the right credentials.
- Select the user role under Select role.
- You can also fill in a unique employee number if you wish this user to sign in with their employee number instead of an email address.
- The added user will receive an email to finish the sign up process and activate their account. ✅
![Notion image](https://www.notion.so/image/https%3A%2F%2Fs3-us-west-2.amazonaws.com%2Fsecure.notion-static.com%2F158c9d72-7638-430a-be12-de66e1318892%2F82.png?table=block&id=c82528e0-9ad4-4797-9558-79ab184c07de&cache=v2)
![Notion image](https://www.notion.so/image/https%3A%2F%2Fs3-us-west-2.amazonaws.com%2Fsecure.notion-static.com%2Fcc71572f-1cab-4e2b-9b90-f71486b639a4%2F83.png?table=block&id=a04dd226-1a85-4592-b7aa-7ad4e8e19c50&cache=v2)
🤓 Add trainees
You can add an unlimited amount of trainees to your account. Trainees can log in to the Warp VR app with a six digit code or magic link, which they receive by email. Learn more about giving access to your scenarios! 🔐
To add a trainee is no different than adding a Warp Studio member, with the only difference being the assigned role. Therefore:
- Navigate to the Trainees page and click the Add user button in the top right.
- Fill in the email address and select the Next button.
- Fill in the First name and Last name, optionally add a unique Employee no. and assign the Trainee role. ✅
Trainees will receive an email ONLY when they’re invited to access a scenario.
If you have already created groups, you can also add the trainee to one or multiple groups for access to scenarios.
![Notion image](https://www.notion.so/image/https%3A%2F%2Fs3-us-west-2.amazonaws.com%2Fsecure.notion-static.com%2Ff9b08dd8-4f58-4e63-a994-cf2c979d6787%2F85.png?table=block&id=aa05e7ff-525e-4bc2-8e80-0537e5d4b85e&cache=v2)
Information on existing trainees can be easily changed by hovering your mouse cursor over them in the Trainees tab and clicking the ✏️ Edit icon.
![Notion image](https://www.notion.so/image/https%3A%2F%2Fs3-us-west-2.amazonaws.com%2Fsecure.notion-static.com%2Fda562657-223c-40b2-832f-b048da0c9dad%2F86.png?table=block&id=595c157c-7fab-4b77-9f8e-5f6ffc986320&cache=v2)
Interested in more?
➡️ Learn how to import multiple trainees or multiple groups at once. ➡️ Learn how to limit the access period to a scenario.